Florida SB 638: Condominium Associations

Bill Text

638 
Condominium Associations 
2025-11-21T03:45:04Z 
Requiring condominium associations to maintain turnover certificates and annual reports as part of their official records; requiring the board of administration of a condominium association to file with the Division of Condominiums, Timeshares, and Mobile Homes a turnover certificate within a specified timeframe; requiring the division to create and maintain a searchable electronic database of turnover certificates, etc. 
Original Filed Version 
2026 
S 
2026-07-01T00:00:00Z 
GB 
General Bill 
__ 

 Florida Senate - 2026 SB 638 

 By Senator Trumbull 

 2-00588-26 2026638__ 
 1 A bill to be entitled 
 2 An act relating to condominium associations; amending 
 3 s. 718.111, F.S.; requiring condominium associations 
 4 to maintain turnover certificates and annual reports 
 5 as part of their official records; amending s. 
 6 718.124, F.S.; providing applicability and 
 7 construction; amending s. 718.301, F.S.; requiring the 
 8 board of administration of a condominium association 
 9 to file with the Division of Condominiums, Timeshares, 
 10 and Mobile Homes a turnover certificate within a 
 11 specified timeframe; requiring that a turnover 
 12 certificate include certain information; requiring the 
 13 division to maintain a publicly accessible online 
 14 database of turnover certificates, which must include 
 15 specified information; amending s. 718.501, F.S.; 
 16 requiring the division to create and maintain a 
 17 searchable electronic database of turnover 
 18 certificates; requiring the division to adopt rules; 
 19 providing an effective date. 
 20 
 21 Be It Enacted by the Legislature of the State of Florida: 
 22 
 23 Section 1. Paragraph (a) of subsection (12) of section 
 24 718.111, Florida Statutes, is amended to read: 
 25 718.111 The association.— 
 26 (12) OFFICIAL RECORDS.— 
 27 (a) From the inception of the association, the association 
 28 shall maintain each of the following items, if applicable, which 
 29 constitutes the official records of the association: 
 30 1. A copy of the plans, permits, warranties, and other 
 31 items provided by the developer under s. 718.301(4). 
 32 2. A copy of the recorded declaration of condominium of 
 33 each condominium operated by the association and each amendment 
 34 to each declaration. 
 35 3. A copy of the recorded bylaws of the association and 
 36 each amendment to the bylaws. 
 37 4. A certified copy of the articles of incorporation of the 
 38 association, or other documents creating the association, and 
 39 each amendment thereto. 
 40 5. A copy of the current rules of the association. 
 41 6. A book or books or electronic records that contain the 
 42 minutes of all meetings of the association, the board of 
 43 administration, any committee, and the unit owners, and a 
 44 recording of all such meetings that are conducted by video 
 45 conference. If there are approved minutes for a meeting held by 
 46 video conference, recordings of meetings that are conducted by 
 47 video conference must be maintained for at least 1 year after 
 48 the date the video recording is posted as required under 
 49 paragraph (g). 
 50 7. A current roster of all unit owners and their mailing 
 51 addresses, unit identifications, voting certifications, and, if 
 52 known, telephone numbers. The association shall also maintain 
 53 the e-mail addresses and facsimile numbers of unit owners 
 54 consenting to receive notice by electronic transmission. In 
 55 accordance with sub-subparagraph (c)5.e., the e-mail addresses 
 56 and facsimile numbers are only accessible to unit owners if 
 57 consent to receive notice by electronic transmission is 
 58 provided, or if the unit owner has expressly indicated that such 
 59 personal information can be shared with other unit owners and 
 60 the unit owner has not provided the association with a request 
 61 to opt out of such dissemination with other unit owners. An 
 62 association must ensure that the e-mail addresses and facsimile 
 63 numbers are only used for the business operation of the 
 64 association and may not be sold or shared with outside third 
 65 parties. If such personal information is included in documents 
 66 that are released to third parties, other than unit owners, the 
 67 association must redact such personal information before the 
 68 document is disseminated. However, the association is not liable 
 69 for an inadvertent disclosure of the e-mail address or facsimile 
 70 number for receiving electronic transmission of notices unless 
 71 such disclosure was made with a knowing or intentional disregard 
 72 of the protected nature of such information. 
 73 8. All current insurance policies of the association and 
 74 condominiums operated by the association. 
 75 9. A current copy of any management agreement, lease, or 
 76 other contract to which the association is a party or under 
 77 which the association or the unit owners have a