Oklahoma SB 1857: Medical records; authorizing access to certain billing information; modifying certain fee structure. Effective date.

Bill Text

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ENGROSSED SENATE
BILL NO. 1857 By: Hall of the Senate

and

McEntire of the House

An Act relating to medical records; amending 76 O.S.
2011, Section 19, as last amended by Section 1,
Chapter 100, O.S.L. 2015 (76 O.S. Supp. 2019, Section
19), which relates to access to medical records;
authorizing access to certain billing information;
modifying fee structure for access to medical records
by certain entities; and providing an effective date.

BE IT ENACTED BY THE PEOPLE OF THE STATE OF OKLAHOMA:
SECTION 1. AMENDATORY 76 O.S. 2011, Section 19, as last
amended by Section 1, Chapter 100, O.S.L. 2015 (76 O.S. Supp. 2019,
Section 19), is amended to read as follows:
Section 19. A. 1. Any person who is or has been a patient of
a doctor, hospital, or other medical institution shall be entitled,
upon request, to obtain access to the information contained in the
patient’s medical records, including any x-ray or other photograph
or image or, pathology slide or the patient’s medical bills.
Disclosure regarding a deceased patient shall require either a court
order or a written release of an executor, administrator or personal
representative appointed by the court, or if there is no such

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appointment, by the spouse of the patient or, if none, by any
responsible member of the family of the patient. As used in this
paragraph, “responsible family member” shall mean the parent, adult
child, adult sibling or other adult relative who was actively
involved in providing care to or monitoring the care of the patient
as verified by the doctor, hospital or other medical institution
responsible for the care and treatment of such person.
2. Any person who is or has been a patient of a doctor,
hospital, or other medical institution shall be furnished copies of
all medical records, including any x-ray, other photograph or image
or, pathology slide, or all medical bills pertaining to that
person’s case upon request and upon the tender of the expenses
enumerated in this paragraph. The cost of each copy to such person
or to the personal representative, spouse or responsible family
member of such person, not including any x-ray or other photograph
or image or pathology slide, shall be fifty cents ($0.50) for each
page. Requests for medical records and medical bills from
attorneys, insurance companies and by way of subpoena shall be
charged a base fee of Ten Dollars ($10.00) Twenty Dollars ($20.00)
in addition to the per page charges required pursuant to this
section, plus postage or delivery fee. The base fee shall be
charged regardless of whether any records related to the request are
located. A fee of Fifteen Dollars ($15.00) shall be charged if a
certification or an affidavit by the provider regarding the

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authenticity of the medical records or bills is requested. The
physician, hospital or other medical professionals and institutions,
or their business associates as the term is defined in Section
160.103 of Title 45 of the United States Code of Federal Regulations
shall produce the records in digital form at the rate of thirty
cents ($0.30) per page if:
a. the entire request can be reproduced from an
electronic health record system,
b. the medical record is records are specifically
requested to be delivered in electronic format, and
c. the medical record records can be delivered
electronically.
If a provider or business associate transmits the records
electronically, no postage shall be charged but a delivery charge
shall apply. In no event shall a charge for the reproduction of
electronically stored and delivered medical records pursuant to this
paragraph exceed Two Hundred Dollars ($200.00) plus postage or
delivery fee. The cost of each printed x-ray, other photograph or
image, or pathology slide to such person or to the legal
representative of such person shall be Five Dollars ($5.00) Fifteen
Dollars ($15.00). If the x-ray, other photograph or image is
provided on a CD/DVD or other electronic media, the fee shall be
Twenty Dollars ($20.00) per CD/DVD or other electronic media. The
physician, hospital, or other medical professionals and

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institutions, or their business associates as the term is defined in
Section 160.103 of Title 45 of the United States Code of Federal
Regulations, shall not charge a person who requests their own record
a fee for searching, retrieving, reviewing, and preparing medical
records of the person. No mailing fee shall be charged for copies
provided by facsimile. All requests for medical records made
pursuant to this subsection shall be subject to the fees described
in this section regardless of where the copies or electronic
versions of such records