Florida HB 1541: Use of Audioconferencing by Community Associations

Bill Text

HB 1541 2026

CODING: Words stricken are deletions; words underlined are additions.
hb1541-00
Page 1 of 56
F L O R I D A H O U S E O F R E P R E S E N T A T I V E S

A bill to be entitled 1
An act relating to the use of audioconferencing by 2
community associations; amending ss. 718.103, 719.103, 3
and 720.301, F.S.; defining the term "audio 4
conference"; amending s. 718.111, F.S.; revising the 5
list of official records that a condominium 6
association is required to maintain to include audio 7
conference recordings; amending s. 718.112, F.S.; 8
revising association meeting requirements and 9
authorizing associations to use audioconferencing, in 10
addition to videoconferencing, or to use both; 11
amending s. 718.1265, F.S.; revising the emergency 12
powers of a condominium association to include the 13
power to conduct meetings and elections via 14
audioconferencing; amending s. 719.106, F.S.; revising 15
the quorum requirements for residential cooperative 16
association meetings to include audioconferencing; 17
amending ss. 719.128 and 720.316, F.S.; revising the 18
emergency powers of a residential cooperative 19
association and a homeowners' association, 20
respectively, to include the power to conduct meetings 21
and elections via audioconferencing; reenacting and 22
amending s. 718.501, F.S.; conforming a provision to 23
changes made by the act; amending ss. 336.125, 24
558.002, 617.0725, 718.116, 718.503, 719.503, and 25

HB 1541 2026

CODING: Words stricken are deletions; words underlined are additions.
hb1541-00
Page 2 of 56
F L O R I D A H O U S E O F R E P R E S E N T A T I V E S

720.3085, F.S.; conforming cross-references; 26
reenacting s. 723.0791, F.S., relating to mobile home 27
cooperative homeowners' associations elections, to 28
incorporate the amendment made to s. 719.106, F.S., in 29
a reference thereto; providing an effective date. 30
31
Be It Enacted by the Legislature of the State of Florida: 32
33
Section 1. Present subsections (5) through (35) of section 34
718.103, Florida Statutes, are redesignated as subsections (6) 35
through (36), respectively, and a new subsection (5) is added to 36
that section, to read: 37
718.103 Definitions.—As used in this chapter, the term: 38
(5) "Audio conference" means a real-time, audio-based 39
meeting between two or more people in different locations using 40
an audio-enabled device. 41
Section 2. Paragraphs (a) and (g) of subsection (12) of 42
section 718.111, Florida Statutes, are amended to read: 43
718.111 The association.— 44
(12) OFFICIAL RECORDS.— 45
(a) From the inception of the association, the association 46
shall maintain each of the following items, if applicable, which 47
constitutes the official records of the association: 48
1. A copy of the plans, permits, warranties, and other 49
items provided by the developer under s. 718.301(4). 50

HB 1541 2026

CODING: Words stricken are deletions; words underlined are additions.
hb1541-00
Page 3 of 56
F L O R I D A H O U S E O F R E P R E S E N T A T I V E S

2. A copy of the recorded declaration of condominium of 51
each condominium operated by the association and each amendment 52
to each declaration. 53
3. A copy of the recorded bylaws of the association and 54
each amendment to the bylaws. 55
4. A certified copy of the articles of incorporation of 56
the association, or other documents creating the association, 57
and each amendment thereto. 58
5. A copy of the current rules of the association. 59
6. A book or books or electronic records that contain the 60
minutes of all meetings of the association, the board of 61
administration, any committee, and the unit owners, and a 62
recording of all such meetings that are conducted by audio 63
conference or video conference, or both. If there are approved 64
minutes for a meeting held by audio conference or video 65
conference, or both, recordings of meetings that are conducted 66
by audio conference or video conference, or both, must be 67
maintained for at least 1 year after the date the audio or video 68
recording is posted as required under paragraph (g). 69
7. A current roster of all unit owners and their mailing 70
addresses, unit identifications, voting certifications, and, if 71
known, telephone numbers. The association shall also maintain 72
the e-mail addresses and facsimile numbers of unit owners 73
consenting to receive notice by electronic transmission. In 74
accordance with sub-subparagraph (c)5.e., the e-mail addresses 75

HB 1541 2026

CODING: Words stricken are deletions; words underlined are additions.
hb1541-00
Page 4 of 56
F L O R I D A H O U S E O F R E P R E S E N T A T I V E S

and facsimile numbers are only accessible to unit owners if 76
consent to receive notice by electronic transmission is 77
provided, or if the unit owner has expressly indicated that such 78
personal information can be shared with other unit owners and 79
the unit owner has not provided the association with a request 80
to opt out of such dissemin