Florida HB 255: Condominium Associations

Bill Text

HB 255 2026

CODING: Words stricken are deletions; words underlined are additions.
hb255-00
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F L O R I D A H O U S E O F R E P R E S E N T A T I V E S

A bill to be entitled 1
An act relating to condominium associations; amending 2
s. 718.111, F.S.; providing that a condominium 3
association's turnover certificate and annual report 4
must be maintained as part of the association's 5
official records; amending s. 718.124, F.S.; providing 6
applicability and construction; amending s. 718.301, 7
F.S.; requiring the board of administration of a 8
condominium association to file with the Division of 9
Condominiums, Timeshares, and Mobile Homes a turnover 10
certificate within a specified timeframe; requiring a 11
turnover certificate to include certain information; 12
requiring the division to maintain a publicly 13
accessible online database of turnover certificates, 14
which must include specified information; amending s. 15
718.501, F.S.; requiring the division to create and 16
maintain a searchable electronic database of turnover 17
certificates; requiring the division to adopt rules; 18
providing an effective date. 19
20
Be It Enacted by the Legislature of the State of Florida: 21
22
Section 1. Paragraph (a) of subsection (12) of section 23
718.111, Florida Statutes, is amended to read: 24
718.111 The association.— 25

HB 255 2026

CODING: Words stricken are deletions; words underlined are additions.
hb255-00
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F L O R I D A H O U S E O F R E P R E S E N T A T I V E S

(12) OFFICIAL RECORDS.— 26
(a) From the inception of the association, the association 27
shall maintain each of the following items, if applicable, which 28
constitutes the official records of the association: 29
1. A copy of the plans, permits, warranties, and other 30
items provided by the developer under s. 718.301(4). 31
2. A copy of the recorded declaration of condominium of 32
each condominium operated by the association and each amendment 33
to each declaration. 34
3. A copy of the recorded bylaws of the association and 35
each amendment to the bylaws. 36
4. A certified copy of the articles of incorporation of 37
the association, or other documents creating the association, 38
and each amendment thereto. 39
5. A copy of the current rules of the association. 40
6. A book or books or electronic records that contain the 41
minutes of all meetings of the association, the board of 42
administration, any committee, and the unit owners, and a 43
recording of all such meetings that are conducted by video 44
conference. If there are approved minutes for a meeting held by 45
video conference, recordings of meetings that are conducted by 46
video conference must be maintained for at least 1 year after 47
the date the video recording is posted as required under 48
paragraph (g). 49
7. A current roster of all unit owners and their mailing 50

HB 255 2026

CODING: Words stricken are deletions; words underlined are additions.
hb255-00
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F L O R I D A H O U S E O F R E P R E S E N T A T I V E S

addresses, unit identifications, voting certifications, and, if 51
known, telephone numbers. The association shall also maintain 52
the e-mail addresses and facsimile numbers of unit owners 53
consenting to receive notice by electronic transmission. In 54
accordance with sub-subparagraph (c)5.e., the e-mail addresses 55
and facsimile numbers are only accessible to unit owners if 56
consent to receive notice by electronic transmission is 57
provided, or if the unit owner has expressly indicated that such 58
personal information can be shared with other unit owners and 59
the unit owner has not provided the association with a request 60
to opt out of such dissemination with other unit owners. An 61
association must ensure that the e-mail addresses and facsimile 62
numbers are only used for the business operation of the 63
association and may not be sold or shared with outside third 64
parties. If such personal information is included in documents 65
that are released to third parties, other than unit owners, the 66
association must redact such personal information before the 67
document is disseminated. However, the association is not liable 68
for an inadvertent disclosure of the e-mail address or facsimile 69
number for receiving electronic transmission of notices unless 70
such disclosure was made with a knowing or intentional disregard 71
of the protected nature of such information. 72
8. All current insurance policies of the association and 73
condominiums operated by the association. 74
9. A current copy of any management agreement, lease, or 75

HB 255 2026

CODING: Words stricken are deletions; words underlined are additions.
hb255-00
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F L O R I D A H O U S E O F R E P R E S E N T A T I V E S

other contract to which the association is a party or under 76
which the association or the unit owners have an obligation or 77
responsibility. 78
10. Bills of sale or transfer for all property owned by 79
the association.