Pennsylvania SR 5: A Resolution designating the week of January 18 through 24, 2021, as "Dr. Martin Luther King, Jr., Holiday Week" in Pennsylvania.

Bill Text

PRINTER'S NO. 5
THE GENERAL ASSEMBLY OF PENNSYLVANIA
SENATE RESOLUTION
No. 5
Session of
2025
INTRODUCED BY L. WILLIAMS, JANUARY 7, 2025
INTRODUCED, JANUARY 7, 2025
A RESOLUTION
Adopting Financial Operating Rules of the Senate.
RESOLVED, That Financial Operating Rules of the Senate be
adopted for the governing of the 209th and 210th Regular
Session.
2025-2026
FINANCIAL OPERATING RULES OF THE SENATE
Rule 1. Personnel.
(a) Central office.--The office of the Chief Clerk of the
Senate shall serve as the central office of the Senate for all
personnel and payroll matters.
(b) Employees of the Senate.--
(1) Personnel files.--Before any individual is placed on
any payroll of the Senate, there must be in the office of the
Chief Clerk a payroll file containing:
(i) Full name of employee.
(ii) Full address.
(iii) Date of employment or job transfer.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17

(iv) Actual functional job title or description to
include general hours of work, general job
responsibilities and primary work location.
(v) The name of the Senator or Officer responsible
for monitoring the employee's performance.
(vi) Notification of appointment signed by the
authorizing Senator or Officer including a delineation of
the account from which the employee is to be paid.
(vii) The current compensation level with signature
approval of the authorizing Senator or Officer. Overtime
payments may be authorized only in emergency maintenance
and security situations with the signature approvals of
the Senator or Officer responsible for monitoring
performance, the authorizing Senator or Officer and the
President Pro Tempore.
(viii) All information necessary for tax withholding
and benefit eligibility.
(ix) Employment Eligibility Verification Form.
(2) Maintenance.--It is the responsibility of the Chief
Clerk to develop procedures necessary to maintain this
payroll file information on a current basis. All payroll
changes shall be reflected by the next appropriate payroll
period providing said change is received in the office of the
Chief Clerk prior to processing of the payroll.
(3) Reclassification of employees.--Any reclassification
of employees under the Senate of Pennsylvania Pay Management
Plan shall be submitted by the Senator or Officer authorizing
such reclassification to the Senate Committee on Management
Operations for approval or disapproval. The Senate Committee
on Management Operations is authorized to establish a
20250SR0005PN0005 - 2 -
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30

bipartisan subcommittee to consider and approve or disapprove
all such requests subject to an appeal by the Senator or
Officer for consideration of the reclassification by the
Senate Committee on Management Operations.
(c) Contract for services.--
(1) Service contracts.--For any person retained on a
contractual basis by any Officer or Senator to provide
services, the following documents shall be filed with the
office of the Chief Clerk:
(i) A copy of the contract signed by the authorizing
Senator or Officer including:
(A) Full name, address and Federal tax
identification number of the contractor.
(B) Duration of the contract.
(C) Maximum cost of the contract and terms of
payment.
(D) Clear, detailed description of the type of
service to be performed or product to be delivered.
(ii) The name of the Senator or Officer responsible
for monitoring the contractor's performance.
(iii) Additional information as required by policies
of the Senate Committee on Management Operations.
(2) Limitation on contracts.--Except as authorized by
policies of the Senate Committee on Management Operations, no
contract may extend beyond the expiration of the term of
office of the Senator.
(3) Contract review.--All contracts for services shall
be submitted to the Chief Clerk for review and approval
regarding conformity with applicable laws, rules and policies
adopted by the Senate Committee on Management Operations.
20250SR0005PN0005 - 3 -
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30

(4) Payment.--Payments under contract shall be made in
accordance with provisions of the contract provided that a
voucher for such payment is received in the office of the
Chief Clerk before the applicable processing deadline.
Contractor performance shall be reviewed by the monitoring
individual designated pursuant to paragraph (1)(ii), who
under conditions of satisfactory performance and conformity
to the contract shall approve the voucher prior to
processing.
(d) Authorized accounts.--Salaries, wages and related
benefits shall be paid from accounts so authorized by the
General Appropriation Act. The authorized accounts may pay
expenses related to contracts for services.
Rule 2. Travel allowances and reimbursements.
(a) Senator travel.--Travel allowances or reimbursements may
be paid to a Senator who is engaged in travel in the performance
of legislative duties. Except as provided in subsection (c),
Senators ar