Florida SB 1744: Official Records of Condominium Associations, Residential Cooperative Associations, and Homeowners’ Associations

Bill Text

1744 
Official Records of Condominium Associations, Residential Cooperative Associations, and Homeowners’ Associations 
2026-01-09T12:20:06Z 
Revising the list of official records that a condominium association is required to maintain to include audio conference recordings; revising association meeting requirements and authorizing associations to use audioconferencing, in addition to videoconferencing, or to use both; revising the emergency powers of a condominium association to include the power to conduct meetings and elections via audioconferencing; revising the emergency powers of a residential cooperative association and a homeowners’ association, respectively, to include the power to conduct meetings and elections via audioconferencing, etc. 
Original Filed Version 
2026 
S 
2026-07-01T00:00:00Z 
GB 
General Bill 
__ 

 Florida Senate - 2026 SB 1744 

 By Senator Jones 

 34-00555A-26 20261744__ 
 1 A bill to be entitled 
 2 An act relating to the official records of condominium 
 3 associations, residential cooperative associations, 
 4 and homeowners’ associations; amending s. 718.103, 
 5 F.S.; defining the term “audio conference”; amending 
 6 s. 718.111, F.S.; revising the list of official 
 7 records that a condominium association is required to 
 8 maintain to include audio conference recordings; 
 9 amending s. 718.112, F.S.; revising association 
 10 meeting requirements and authorizing associations to 
 11 use audioconferencing, in addition to 
 12 videoconferencing, or to use both; amending s. 
 13 718.1265, F.S.; revising the emergency powers of a 
 14 condominium association to include the power to 
 15 conduct meetings and elections via audioconferencing; 
 16 amending s. 719.106, F.S.; revising the quorum 
 17 requirements for residential cooperative association 
 18 meetings to include audioconferencing; amending ss. 
 19 719.128 and 720.316, F.S.; revising the emergency 
 20 powers of a residential cooperative association and a 
 21 homeowners’ association, respectively, to include the 
 22 power to conduct meetings and elections via 
 23 audioconferencing; reenacting and amending s. 718.501, 
 24 F.S.; conforming a provision to changes made by the 
 25 act; amending s. 718.503, F.S.; conforming cross 
 26 references; reenacting s. 723.0791, F.S., relating to 
 27 mobile home cooperative homeowners’ associations 
 28 elections, to incorporate the amendment made to s. 
 29 719.106, F.S., in a reference thereto; providing an 
 30 effective date. 
 31 
 32 Be It Enacted by the Legislature of the State of Florida: 
 33 
 34 Section 1. Present subsections (5) through (35) of section 
 35 718.103, Florida Statutes, are redesignated as subsections (6) 
 36 through (36), respectively, and a new subsection (5) is added to 
 37 that section, to read: 
 38 718.103 Definitions.—As used in this chapter, the term: 
 39 (5) “Audio conference” means a real-time, audio-based 
 40 meeting between two or more people in different locations using 
 41 an audio-enabled device. 
 42 Section 2. Paragraphs (a) and (g) of subsection (12) of 
 43 section 718.111, Florida Statutes, are amended to read: 
 44 718.111 The association.— 
 45 (12) OFFICIAL RECORDS.— 
 46 (a) From the inception of the association, the association 
 47 shall maintain each of the following items, if applicable, which 
 48 constitutes the official records of the association: 
 49 1. A copy of the plans, permits, warranties, and other 
 50 items provided by the developer under s. 718.301(4). 
 51 2. A copy of the recorded declaration of condominium of 
 52 each condominium operated by the association and each amendment 
 53 to each declaration. 
 54 3. A copy of the recorded bylaws of the association and 
 55 each amendment to the bylaws. 
 56 4. A certified copy of the articles of incorporation of the 
 57 association, or other documents creating the association, and 
 58 each amendment thereto. 
 59 5. A copy of the current rules of the association. 
 60 6. A book or books or electronic records that contain the 
 61 minutes of all meetings of the association, the board of 
 62 administration, any committee, and the unit owners, and a 
 63 recording of all such meetings that are conducted by audio 
 64 conference or video conference, or both. If there are approved 
 65 minutes for a meeting held by audio conference or video 
 66 conference, or both, recordings of meetings that are conducted 
 67 by audio conference or video conference, or both, must be 
 68 maintained for at least 1 year after the date the audio or video 
 69 recording is posted as required under paragraph (g). 
 70 7. A current roster of all unit owners and their mailing 
 71 addresses, unit identifications, voting certifications, and, if 
 72 known, telephone numbers. The association shall also maintain 
 73 the e-mail addresses and facsimile numbers of unit owners 
 74 consenting to receive notice by electronic transmission. In 
 75 accordance with sub-subparagraph (c